Administrative Assistant - Police Administration
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
1. Organizes and administers information within specialized departmental databases; interprets and utilizes data fields to research and prepare management reports.
2. Schedules appointments and meetings, and arranges for travel or staff attendance at conferences, workshops, and professional functions; coordinates meeting arrangements and may assist with the physical set-up of meeting facilities and conference rooms; notifies meeting participants.
3. Acts as staff liaison to City Commission and/or one or more committees by preparing agendas, taking minutes, researching items, and compiling, submitting, and relaying presentational materials and information to members.
4. Provides divisional and counter support; answers calls, screens visitors, and refers parties to appropriate personnel; assists customers at a public counter and by telephone; responds to inquiries and complaints.
5. Compiles budgetary data and tracks account expenditures; purchases office supplies and equipment and researches information regarding vendors, contractors, and consultants.
6. Prepares, types, and edits correspondence, staff reports, agenda reports, activity reports, audit documents, grant reports, and legislative and statutory correspondence.
7. Conducts surveys and replies to requests for data; researches city and departmental records; prepares tables and exhibits; explains policies and practices; draws conclusions and recommends actions.
8. Creates fliers, public announcements, website collateral, legal statements, and promotional information, and coordinates special events.
9. Establishes and updates division records and archives and considers how this information may be used and verified in various reports.
10. Compiles, submits, and verifies information in departmental timesheets, accrued time-off records, payroll rate adjustments, and personal information change requests.
11. Administers contracts and requisitions for professional services, products, and a variety of other materials; maintains and orders office supplies; oversees payments of invoices and claims.
12. May organize, train, supervise and evaluate the work of office support personnel, as assigned.
13. May act in the absence of the Senior Administrative Assistant in performing various tasks.
Acceptable typing certificates must meet all of the following requirements:
- A five (5) minute timed test including the gross speed and number of errors (gross speed – errors = net speed).
- Certification must be in writing and test taken within 12 months of submission to the Buena Park Human Resources Office.
- Certification must be verifiable and include a valid administrator's name, signature, address and telephone number.
A SELF-ADMINISTERED TYPING TEST THAT IS TAKEN OVER THE INTERNET OR ANY OTHER SELF-ADMINISTERED TEST WILL NOT BE ACCEPTED.
- A copy of the certification must be submitted with your official City application. You must submit the certificate in order to be considered for the position. For suggested locations and more information about the requirements, please CLICK HERE. (Download PDF reader)
WEDNESDAY, MAY 28, 2025
INTERVIEW TENTATIVELY SCHEDULED FOR WEDNESDAY JUNE 11, 2025
Applicants must submit a City application online through the Human Resources Department web page at www.buenapark.com/hr. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a completed City employment application.
All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. An eligible list is valid for up to one year unless exhausted sooner.
The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.
Americans with Disabilities:
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at (714) 562-3515 no later than 5 business days before the test date.
Fingerprinting:
Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.
Physical Examination:
Employment offers are conditional based, upon the successful completion of a medical examination which may include drug and alcohol screening. Physicals are performed by the City's designated physician at the City's expense.